Organizing Is The Key To Time Management

Tips on Office Organization.

If you are better organized you have a better chance of managing your time effectively. A spick and span office is not an organised office  If you throw away every single piece of paper that comes to your office, certainly your office will be neat but not organized. 

In an organized office there will be a place for every thing and everything will be in its place. But at the same time you should be able to lay your hands on the object you need the moment you need it. And in this respect a little bit of clutter is ok.

Not just you but others should also be able to locate it. It is here that labels and tags can prove to be vital. Name tags and file organizers help in this. It is not enough that you name things according to your convenience. The names should be intelligible to others as well.

Tips on self organization

Accept the fact that we cannot rely too much on our memories. So instead of depending on our very selective memory why not depend on a piece of paper.

Carry a tiny scribbling pad and a pen with you all the time.
The moment you fix an appointment or are asked to attend a meeting, jot it down in the scribbling pad.

It is a good idea to write it down orders in your book.
Each time you tell somebody to do something or when somebody like your boss asks you to do something write it down in your book along with the date and the time.

If you have an electronic pocket organizer be sure to use it.
Each time someone gives you his or her telephone number, immediately enter it into your pocket organizer, along with the person's name of course.

Use the backside of business cards to help your memory.
The best thing to do would be to jot down a few points about the person and probably the reason for meeting him or her and the place as well. This will certainly lessen the load on your memory centre. But take never to do it in front of the person.

Keep away the business cards properly
As soon as you get back to your office take care to keep away the business cards you collected properly. Don't just stuff them into your card folder. Take care to read them properly and perhaps keep the cards of important clients separately. If you do not find much use for a person's card, toss it.

Prepare a to-do list everyday.
It is probably the most sensible thing that a busy person should do.

Plan what you have to do well in advance.
It is a good idea to have daily, weekly and monthly plans.

Have a fixed timetable.
It may seem kind of mechanical but it would be wonderful if you could have a fixed time for everything and try to stick religiously to the time table.

And so you are now moving towards becoming a more organized person.

But there are still miles to go before mastering the art of time management.