Time savers

Time savers

If there are time wasters, there are time savers. So now let us focus our attention towards those time savers because they are our best friends when we talk about Time Management.

Here are some time savers

Telephones
Computers
Fax Machines
The Internet
Bulletin or Notice Boards
Photo Copiers
Efficient Filing Systems
Good Secretaries and Junior Staff
Let's take a quick look at all these.

Telephones

Imagine the amount of time you get to save by just making a telephone call! It is how you use it that makes it a time saver or time killer.

Arranging a business lunch with an important client could take hours of your time if you did not have telephone. If you have to go there in person and get things done directly it would easily take away at least two or three hours of your time when you take into account the journey, the traffic and all that. On the other hand over the telephone while you are comfortably seated in your office.

Computers

Computers  help you accomplish so many things in so much lesser time that they are some of biggest time savers.

Fax machines

Like telephones, fax machines too save a lot of time by enabling us to send important documents across continents if needed and that too within a few seconds.

The Internet

It goes without saying that the internet has revolutionized our concept of time itself. With facilities like email, scanners, voicemail and video conferencing, even the fax machine has become outdated. Talk about fast…

Bulletin or Notice Boards

 Bulletin and Notice Boards are very time effective way of reaching out to a large number of people. You can convey messages with the help of notice boards and bulletins which can be displayed at a place accessible to all. Also, include space on the notice where the concerned people can put down their initials as proof that they have read the message.

Photocopiers

Often we tend to underestimate the importance of photocopiers in an office. Of course we can take multiple prints using a printer, but cost wise and time wise a photocopier is much better. It is really faster than a printer and it costs nothing to take copies.

Efficient Filing Systems

A good system of filing definitely saves a lot of time. Being able to find an important document or file should not be a matter of luck. There should be a proper place to keep the files something which people call a cabinet.

The same thing applies to the files you have on your computer, you should name the files properly and not use abbreviation that could stand for anything.

Good Secretaries and Junior Staff

Good secretaries are always an asset to an office. If your secretary is as dependable as a screen saver, then half the battle is won. But on the other hand if your secretary is as feather brained as a hen, then heaven help you! The advantage of having good secretaries and junior staff is that you can delegate a lot of things to them.